Autism Orlando
Biennial Conference 2008
Orlando Florida, February 14th - 17th
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Autism Orlando Biennial Conference 2008 Orlando Florida, February 14th - 17th |
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EXHIBIT SCHEDULE 2008:
Exhibit dates and hours:
ACTIVITIES:
KEY CONTACTS:
If you have any questions regarding Exhibits/Sponsorship at Autism Orlando Biennial Conference 2008, contact Karen Simmons with Autism Today at 780-482-1555 or email at congress@autismtoday.com, or Larry Kaplan with USAAA at 801-649-5752 or information@usautism.org. For information regarding the Conference, speakers, special events or other specifics planned for the Conference, please visit the following website: http://www.autismorlando.com NOTE: For more information on the Conference venue please visit: http://cariberoyale.com/ ADVERTISING AND
SPONSORSHIP OPPORTUNITES
ADVERTISING:
An ideal way to enhance the profile of any organization participating in the Autism Orlando Biennial Conference 2008 is to place an advertisement in the Official Conference Proceedings Manual.
SPONSORSHIP:
DIAMOND SPONSORSHIP
(Maximum 1) - $ 10,000
·
Recognition as Diamond Sponsor in the official Conference Proceedings Manual ·
Five (5) complimentary full Conference registrations ·
Complimentary Exhibit booth at registration area & premium location in the exhibition area ·
Tote bag insert (two
size-appropriate pieces per Conference approval) ·
Tote bag insert (two size-appropriate pieces per Conference approval) ·
Registrant mailing list
(registrants to be given the option to opt out of mailing list) ·
Quarterly (4) electronic newsletter distribution to Conference 37,000 membership database (newsletter content to be approved by Conference) ·
Registrant mailing list (registrants to be given the option to opt out of mailing list) ·
Conference website recognition including link to your website ·
A full page B&W ad in the official Conference Proceedings Manual (camera ready art must be provided) 
RUBY
SPONSORSHIP - $7,500
·
Recognition as Ruby Sponsor in the official Conference Proceedings Manual ·
Four (4) complimentary full Conference registrations ·
Complimentary Exhibit booth in a premium location in the exhibition area ·
Tote bag insert (one size-appropriate piece per Conference approval) ·
Bi annual (2) electronic newsletter distributions to Conference 37,000 membership database (newsletter content to be approved by Conference) ·
Registrant mailing list (registrants to be given the option to opt out of mailing list) ·
Conference website
recognition including link to your website ·
A full page B&W ad in the official Conference Proceedings Manual (camera ready art must be provided)
SAPPHIRE
SPONSORSHIP - $5,000
·
Recognition as Sapphire Sponsor in the official Conference Proceedings Manual ·
Three (3) complimentary full Conference registrations ·
Complimentary exhibit booth in a premium location in the exhibition area ·
Tote bag insert (one size-appropriate piece per Conference approval) ·
Registrant mailing list (registrants to be given the option to opt out of mailing list) ·
Conference website acknowledgement including link to your website ·
A half page B&W ad in the official Conference Proceedings Manual (camera ready art must be provided  EMERALD
SPONSORSHIP - $3,500
·
Recognition as Emerald Sponsor in the official Conference Proceedings Manual ·
Two (2) complimentary full Conference registrations ·
Complimentary exhibit booth in a premium location in the exhibition area ·
Tote bag insert (one size-appropriate piece per Conference approval) ·
Registrant mailing list (registrants to be given the option to opt out of mailing list) ·
Conference website acknowledgement including link to your website ·
A half page B&W ad in the official Conference Proceedings Manual (camera ready art must be provided) ADDITIONAL SPONSORSHIP
OPPORTUNITIES
Official Official Sponsor of Conference Proceedings Manual (Maximum 1) - $5,000 ·
Full page ad – page opposite inside front cover, plus name recognition and logo on front page of manual Tote bag insert (one size appropriate piece per Conference approval) Official Sponsor of the Conference Tote Bag (Maximum 1) ·
Exclusive sponsorship of Conference tote bag with outer cover logo ·
Recognition in the official Conference Proceedings Manual ·
Strategically placed signage at the Conference registration desks ·
Tote bag insert (one size appropriate piece per Conference approval) Refreshment break sponsor - $1,000/break ·
Sponsorship of morning or afternoon refreshment break ·
Strategically placed signage in the refreshment break area
Conference Scholarships to Parents and Caregivers - $500
·
Recognition in the official Conference Proceedings Manual
“Across the Lifespan” Orlando, FL, February 14-17, 2008 General Information Autism Orlando Biennial Conference 2008 provides access to space, at a cost, to approved exhibitors at its Biennial Conference. Acceptance of an exhibit is in no way to be construed or promoted as an endorsement by Autism Orlando Biennial Conference 2008. As an organization Autism Today encourages its members to fully investigate all possible treatment and support options prior to selecting those they feel most appropriate to their personal situation. Therefore, recognizing the diversity of choices the membership of the Autism Today may make, AT reserves the right to review each Exhibitor’s exhibit, distribution materials (if applicable) and presentation materials for possible conflict with this policy of informed consumer choice. Exhibits, ads and materials may also be reviewed for variance from their initial description, poor taste, or possible disruption to the Conference due to noise, method of operation, material or other possible distractions from the character of the Conference. If such is found to be the case, the Exhibitor shall restrict its exhibit as requested or forfeit its exhibit space and immediately dismantle and remove all materials and vacate the exhibit space when requested to do so by an authorized representative of AT and other materials may be disallowed. If the Exhibitor refuses to dismantle and remove all materials and vacate the exhibit space, AT may have all materials dismantled and removed from the exhibit space. If the Exhibitor refuses to take immediate possession of any materials removed from the exhibit space, AT may dispose of the materials without liability to Exhibitor. Acceptance of Exhibitors Although your company may sign up as an exhibitor on this website, Autism Today will review all products and it will be the sole discretion of Autism Today to determine whether your products or services exhibited will be accepted to exhibit for the conference. If your company is not accepted by Autism Today, you will be notified immediately and you will receive a refund at that time. If you plan on exhibiting any Hyperbaric Chamber or any other medical device, these items will be reviewed by Autism Today. It is the sole discretion of Autism Today to accept or reject these items to be exhibited at the conference. All applications are accepted by Autism Today subject to the conditions and requirements contained in the Rules & Regulations and within the Prospectus. Physical Arrangement of Exhibitor Exhibits shall be arranged so as not to interfere with access to other exhibits, which includes exhibit site-line obstruction and to provide clear and sufficient use of all aisles. Exhibitors are to maintain their exhibits in a clean, orderly and safe manner. In fairness to all exhibitors, the integrity of the show’s overall construction must not be compromised. No in-booth tables or displays may be created out of boxes or carrying cases. AT reserves the right to make final booth assignments and will make every effort to assign one of the exhibitor’s choices of exhibit space taking into consideration space requirements and competitors. Space assignments will be made on a first-come, first-served basis. AT reserves the right to make the final determination of all space assignments in the best interest of the Conference. The utilization of exhibitor’s booth space may not exceed 10 ft in height. Exhibitor’s Representative The Exhibitor will name one individual to act as its authorized representative for all decisions regarding the exhibit throughout the duration of the exhibition agreement. Sale of Products/Services Exhibitor is responsible to collect and remit applicable sales and taxes to the Provincial & Federal Government for its sales of products or services. AT has no responsibility to do so and will cooperate with officials of the Government to make available requested information and/or to provide access to such officials to the exhibit area. Protection of Hall Property Exhibitors may not tape, paste, thumbtack, mail, or otherwise affix signs or posters to the walls, columns, or booth drape, or hang objects from sprinkler pipes. Any signs or posters leaning against the walls must be properly padded so as not to cause damage. No helium balloons are allowed in the Caribe Royale. Smoking is prohibited in the Caribe Royale ballroom and meeting rooms. Limitation of Liability The Exhibitor releases and waives any claim against AT and USAAA, it committees, executive board, members, agents, contractors or employees, Caribe Royale and their respective board members, facilities, officers, directors, employees, contractors and agents (hereinafter referred to as “Indemnities”), arising from or in connection with any cause whatsoever, including negligence, loss, theft, damage, or destruction of goods, or for any injury to itself, its agents, employees and contractors while in or about the Caribe Royale or for any damage of any nature or character whatsoever including any damage to its business by reason of failure to provide space for the exhibit or the removal of the exhibit or for any action of any nature by it or any of them for failure to hold the Conference on schedule. The Exhibitor agrees to indemnify and to hold harmless and defend Indemnities from any losses, claims, liabilities, damages and expenses (including attorneys’ fees) arising from whatever cause whatsoever, including without limitation property damage or loss and injury or harm to persons, arising out of or caused by Exhibitor’s maintenance, use, set-up, construction, removal and operation of its exhibit and booth, or the acts or failure to act of the Exhibitor and its officers, directors, employees, agents, contractors and invitees while in or about the Caribe Royale and from any breach of this exhibitor contract. Security AT will supply general Security for hours Exhibits are closed. The Indemnities will have no responsibility for the protection of the Exhibitor’s booth, materials or displays during the Conference and the Exhibitor hereby releases each of them from any and all claims, losses, damages and expenses arising out of any losses to any thereof. The Exhibitor will arrange for its own security in its booth, as appropriate, at its own expense. Electrical Electrical wiring must conform to all federal, provincial and local government requirements. Fire, Health and Safety Exhibitor assumes all responsibility for compliance with all federal, provincial and local regulations and ordinances, including but not limited to those covering fire, safety and health. Only fireproof materials may be used in displays and the Exhibitor shall take necessary fire precautions. Literature on display shall be limited to reasonable quantities. No flammable liquids are allowed in the building and smoking is always prohibited in all areas except those designated by appropriate signage. Compliance with Schedule An attendant must be in charge of each booth during the hours when the exhibit area is open. Furthermore, each Exhibitor agrees to maintain installed display space throughout all exhibit days and hours and will not breakdown until the designated time. In the event an exhibitor does not set up within the time limit set for opening or fails to comply with any provisions concerning the use of display space, Autism Today reserves the right to take possession of said space and resell same or any part thereof. |
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